Hire a Team To Be Successful In Business

 

In most large businesses, employees perform specialized functions. Secretaries handle all of the filing and related tasks. Marketing people handle the advertising and public relations. Accountants keep the books. Salespeople make the sales.

Many small businesses do not have the luxury of being able to hire employees. So the business owner must handle everything herself. While this may work out reasonably well in the initial stages, as the business grows it gets more difficult to keep up with it all. There are some compelling reasons that business owners should consider outsourcing.

1. You can’t learn everything. No matter how smart you are, you simply can’t. Even if you could, learning takes time, and there are only a set number of hours in a day. If you try to learn every minute aspect of the things that need to be done for your business, you’re going to end up disappointed and frustrated.

2. You have a life outside of your business. Everyone needs time to spend with family and friends, even if they’re running a business. If we try to tackle everything ourselves, we won’t have time to enjoy the finer things in life.

3. The stress of trying to do it all can adversely affect your health. There are enough stressors in life that we don’t need to add to them unnecessarily. But if we put pressure on ourselves to run a business on our own with no help at all, it can really stress us out. Besides affecting our state of mind, too much stress can cause high blood pressure and put us at risk for many other ailments.

4. People who are trained well in their fields may be able to do a better job. If you barely know HTML, it would take you quite a while to learn how to make a good-looking and functional website. An experienced web designer could have your entire website up and running before you were finished learning what you need to know. In situations such as this, it makes more sense to outsource than to try to do it yourself.

5. Outsourcing can save you money. Some tasks require special equipment or software. If you’re not going to need these things in the future, it doesn’t make much sense to buy them for one project. Hiring someone else that already has what is needed to get the job done is usually more economical.

In many cases, outsourcing makes good business sense. It allows us to concentrate on the things we’re best at, and it can save us time and money. So the next time you find yourself with an overabundance of work, consider outsourcing.

Team Management for Small Business Owners

Assistants are invaluable to small business owners. They handle administrative and other tasks that we don’t have the time or patience to handle. They allow us to concentrate on making our businesses more profitable and doing what we love to do.

When working with assistants, it is important to keep tabs on the work they are doing. It helps us ensure that everything is taken care of. It eliminates confusion about pay. And it helps us determine when our assistants need to be rewarded for a job well done.

Each business owner has his own way of keeping track of the work of assistants. There is no right or wrong way, as long as it works for the business. Here are some pointers on how you can effectively manage your assistant’s work.

To Do lists are beneficial to both you and your assistant. You could provide her with a list each week or each day, and keep a copy for reference. Then when she completes a task, you can check it off of your list.

 If you’re working with a virtual assistant, email can help you keep tabs on her work. Creating folders and setting your email program up to file project-related messages accordingly makes it quick and easy to review communications about your assistant’s work. This may not be the best way to keep official tabs on work, but it provides you with something to refer to in case there is any question.

 There are software solutions that can be of great assistance in project management. Some are based online, while others are in the form of software to be installed on your computer. These programs make it a cinch to assign and communicate about many types of work. Many of them even provide integrated file sharing that assistants can use to turn in completed work.

No matter how you choose to manage your assistant’s work, it’s a good idea to make notes once the project is completed. Was the project completed ahead of or behind schedule? Was there anything you would have liked to have seen done differently? Did your assistant go above and beyond the call of duty? This information can help you recognize any problems or miscommunications and improve the way you handle things on your end.

When keeping up with your assistant’s work, simplicity is a good thing. If you spend more time tracking the work she has or hasn’t finished than you save by having her do it, you would be better off to do it yourself. But with the help of technology, we can keep detailed records of an assistant’s work without putting a lot of time and effort into it.

Build a Team And Get Rich

As women we have a tendency to think that we have to do everything.  But is that really the case?  Let’s see here…

Do you have to clean your own house in order for it to be as clean as you like it? 

Do you have to learn to setup Quickbooks and do your own bookkeeping if you’re going to have a business?

Do you need to spend time learning to build your own website if you’re not going to be a website designer?

Do you need to learn everything about the internet if you’re going to have a website?

This are all myths in your head, these are beliefs that you have that probably aren’t true. 

What if you hired someone to clean your house and that freed up four hours a week for you?   What if you hired a bookkeeper to set up your accounts and she took care of all your bookkeeping two hours every other week, how much time would that save you?  More than fours hours a month I’m sure.  Hiring those two team members could easily save you six-eight hours of time every week, that’s an entire work day every week!
How much time would you save if you hired someone to build your website and update it?  That alone would save your hours of  time and frustration.  Have you heard that saying “time is money?”, well it’s true.  Time is one of your most precious resources.  Have you ever thought about how your business would grow if you spent your time focused on the activities that you can do better than anyone else?  How many more hours a week would you have to develop projects or market to customers if you built a support team?  Your support team doesn’t need to just be in your business, your support team needs to support your life too, especially if you’re a mother with children.
So take the time and look at how you’re really spending your time.  Are you spending your time generating income or managing your business and your life?  How much income do you make as a manager?  This is the key to getting rich by managing your time and building a team.

If you don’t have an assistant, you are one. - Raymond Aaron